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The Hood Magazine

Office Manager - 'Hood Magazine/Familyfest

Oct 24, 2019 08:24PM ● By The Hood Magazine

 Working at ‘Hood Magazine and Familyfest is not just another job. We are looking for team members to not only grow the company, but also help them grow as individuals and continue with our mission & vision statements of empowering families. 

As an Office Manager, you will organize and coordinate office administration and procedures in order to ensure organizational effectiveness and efficiency. You will be responsible for intra-office communication, streamlining administrative procedures, client contracts, and task delegation. You are an energetic professional who loves wearing multiple hats and has the ability to work independently with little supervision. You are well organized, flexible, excellent grammar skills and enjoy the challenges of maintaining a well-functioning business.

ABOUT US

Our Mission Statement: Advocate local people and organizations that bring families together

Our Vision Statement:  Stronger families through togetherness

Our Core Values:

We are Simple – we know families are busy and we want to help make things simple

We are Credible - we work with organizations in the community you can trust

We are Resourceful - we are a resource for families to look at for all of their parenting needs.

ABOUT YOU

Duties:

●       Schedule client meetings and manage Steff’s Schedule

●       Make sure all print and digital pieces are ready for social media, designer, website

●       Manage and file contracts on ad report and google docs

●       Manage and respond to incoming emails in a timely and on-brand manner

●       Update Google Docs with information about clients when emails were sent or new information about a client or new client

●       Send thank you notes out to clients for meeting with us or working with us

●       Help coordinate issues with listings (Birthday, Summer Camps, Holiday Gift Guide) to make sure they are accounted

●       Prepare things for Familyfest website for the designer to change and get ready

●       Manage customer relations & contract requirements for ‘Hood and Familyfest

●       Communicate with the ‘Hood Panel information for meetings and events

●       Manage the event calendar

●       Help get materials ready for trade shows/events/holiday promotions

●       Send out magazines to clients

●       Help make sure each issue is ready for print and digital

●       Update all social media platforms and website with information from marketing plan

●       Create, manage and cross-promote online contests to increase readership, viewership and interaction

●       Pull monthly reports for social media, websites, and issuu for team meetings

Qualities:

●       Strong interest in community, family and children

●       Great written and verbal communication skills

●       Strong work ethic and accountability

●       Very organized & detail oriented

●       Familiar with dropbox, google docs, and asana

●       Adaptable to changing circumstances

●       Independent worker who is able to focus on the task at hand

●       Enjoys having a flexible work schedule, will need to be in the office part of the time

Requirements:

●       Past office management experience preferred

●       20-hour work week: includes attending weekly team meetings

●       Excellent communication skills

●       Time management skills

●       Self-Starter inspired to perform without outside help

We offer:

●       Flexible scheduling

●       Networking Opportunities to meet others in the community

●       A space to continually grow & expand within the business, and yourself

●       An opportunity to work alongside some of the most amazing humans on this planet!

Pay:

●       $15-$17/hour depending on experience and quality of work

●       Option to earn bonuses if goals are met

●       Freelance applicants welcome

Come join our amazing team, make new friends and develop your career all while having a lot of fun!

●       To apply, fill out the application here.

●       In addition, please submit your resume & 3 business references to: [email protected]

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